Invitation Tool Kit
As you get ready to host your guests during the Calgary Stampede, the first place to start is to send out your invitations. We've put together an invitation tool kit with important tips, our venue logos and great images to kick-start your creative side and to get your guests into the spirit!
These tips have been put together to help you create your invite.
START WITH A GREAT HEADLINE
- Gear up!
- Buckle down and join us...
- Let er' rip!
Have fun with deciding on how to get the attention of your guests by using words that set the tone for the kind of hosting you plan on doing.
TELL THEM WHAT THEY WILL BE DOING
If you are in the Infield Suites you are hosting for either the Stampede Rodeo or GMC Rangeland Derby. If you are in ranahans, The Lazy S or 30X Saloon we refer to the events as the Stampede Rodeo and the Evening Show. The Evening Show is the Grandstand Show and GMC Rangeland Derby.
- Evening Show (Grandstand Show and GMC Rangeland Derby)
- GMC Rangeland Derby (chuckwagon races)
- Stampede Rodeo
We are at Stampede Park, not the grounds. We are the Calgary Stampede, also referred to as The Greatest Outdoor Show on Earth!
LET THEM KNOW WHERE THEY WILL BE GOING
Our venues have specific names and some have unique ways they are expressed when written. Be sure to call the venues by the correct name. It will help your guests find their way through directional signage when they arrive.
- Infield Suites
- ranahans (always with a lowercase r)
- The Lazy S (always with The)
- 30X Saloon
LET THEM KNOW THE DATE
Include your date in the format Day of the Week, Month, Day, Year.
Example: Friday, July 6, 2018
Include the time of your event and whether it is for the Stampede Rodeo, the Evening Show or the GMC Rangeland Derby.
- 12:15 pm for the 1:15 pm start of the Stampede Rodeo
- 7:00 pm for the 7:45 pm start of the GMC Rangeland Derby
ranahans, The Lazy S, 30X Saloon:
- 11:30 am for the 1:15 pm start of the Stampede Rodeo
- 6:00 pm for the 7:45 pm start of the Evening Show
Many of your guests may be coming from out of town or are unfamiliar with our venues and locations. To ensure your guests are able to find their way, include the full venue name and directions. If you have arranged for parking, be sure to include those details.
Infield Suites: The Infield Suites are located in the Infield Grandstand across the track opposite the Grandstand, behind the chutes. Access is by walking only. You can access the Infield Grandstand through the north or south entrance of the Grandstand.
ranahans: ranahans is located at the north end of the third level of the Grandstand. Access is by walking only. You can access ranahans through the well marked private entrance with elevator between the north and main entrance of the Grandstand.
The Lazy S: The Lazy S is located at the north end of the fourth level of the Grandstand. Access is by walking only. You can access The Lazy S through the well marked entrance (red awning) beside the north entrance of the Grandstand.
30X Saloon: The 30X Saloon is located at the south end of the main level of the Grandstand. Access is by walking only. You can access 30X Saloon through the south entrance of the Grandstand.
To avoid access issues when your guests arrive, please make sure you include the dress code directly in the invitation:
You and your guests must adhere to the venue dress codes at all times.
Western or business casual dress is required – that which you would wear to a business office during Stampede.
Items that do not meet our dress code include: ripped or excessively short dresses, skirts or shorts, athletic or beach wear and any item displaying potentially offensive language.
In order to protect the integrity of the venue, management reserves the right to determine the appropriateness of dress and refuse entry if necessary.
Don’t forget to include your RSVP details for your guest and a deadline as to when you would like to hear back from them.
For the most eye-catching invite start with selecting one strong image that represents the experience you are giving to your guest. Whether it is taking in the thrill of the Stampede Rodeo, the thunderous racing at the GMC Rangeland Derby, the grandeur of the Grandstand Show or simply the idea of the Calgary Stampede, a good image that captures the spirit will set the tone. Don't forget to include the venue logo too! For your convenience the venue logos have been provided.
Choose a great photo to add something special to your invite.